Exhibitor, Promoter, Vendor & Concessionaire FAQs

How do I reserve a tent to participate in Japan Festival Houston 2023?

Please read the information packet and submit an application.

What are the 2023 tent fees?

Your final invoice will reflect the costs below as well as any additional charges incurred by you or your representatives. You will not be charged any fees over and above those listed below without your signature/emailed approval.

What tier should I apply for?

Determinations regarding appropriate tier level will be determined by Japan Festival Houston based on the product descriptions provided in your application and confirmed at the festival.

Special Cultural Exhibitor

Special Cultural Exhibitors serve the purpose of edification and education of festival attendees.

  • One (1) 10’x10’ tent (includes 1 72″x30″ table + 2 chairs): $500

Artist/Artisan Vendor

Artist/Artisan Vendors serve the purpose of demonstrating and showcasing aspects of Japanese culture and/or Japanese art through hand-crafted creations.

  • One (1) 10’x10’ tent (includes 1 72″x30″ table + 2 chairs): $600

Japanese Commercial Promoter

Japanese Commercial Promoters serve the purpose of promoting aspects of Japanese business.

  • One (1) 10’x10’ tent (includes 1 72″x30″ table + 2 chairs): $700

Japanese Retail Vendor

Japanese retail vendors are to serve the purpose of making Japanese, Japanese-inspired or Japanese-style products available for purchase. To qualify for this tier, applicants must submit a list of items intended to be sold and will undergo an audit during the festival.

  • One (1) 10’x10’ tent (includes 1 72″x30″ table + 2 chairs): $900

Concessionaires

Concessionaires are to serve the purpose of making fresh-cooked food items available for purchase. Priority is given to vendors of Japanese food. To qualify as a Japanese Concessionaire or Asian Concessionaire, applicants must submit a full menu of foods/beverages intended to be sold and will undergo an audit during the festival.

Japanese Concessionaire

  • One (1) 10’x10’ tent (includes 1 72″x30″ table, 2 chairs + tent flooring): $1,200

Asian Concessionaire

  • One (1) 10’x10’ tent (includes 1 72″x30″ table, 2 chairs + tent flooring): $1,500

Western Concessionaire

  • One (1) 10’x10’ tent (includes 1 72″x30″ table, 2 chairs + tent flooring): $1,700

All Concessionaires will also incur a $160 charge for a 2-day temporary food permit. Additional fees may apply to add an electrical power source to your tent and for propane usage and open-flame permits.

What booth options are available?

  • Vinyl Tent Sides: $10 per side

  • Tent Flooring: $150 per 10×10 tent (included in Japanese and General Concessionaire tents)

  • Chairs: $5 per chair (2 chairs are included with every tent)

  • Table: $20 per table (1 table is included with every tent)

  • Electricity: $200 per day (110v outlet).* (Please see the Japan Festival Electrical Needs Form).

  • Electricity: $300 per day (220v outlet).* (Please see the Japan Festival Electrical Needs Form).

  • Propane: $300 (per tent)

  • Food Permit: $160 per permit

  • Pre-Paid Ice Service: $8 per bag (purchased on or before April 130, 2023)

  • Day-Of Ice Service: $10 per bag (purchased during the festival)

  • Late fee (if not paid in full by April 21, 2023): $100

  • On-site rentals subject to a 25% surcharge

The above prices reflect cash or check payment discount.  Credit card payment of fees is also available with a 5% processing fee.

If your application is accepted, we will send you an invoice for those items you require from the above list.

Our preferred rental contractor will contact you regarding additional power needs you may have.  Should propane be necessary for your tent, we will obtain your propane permit for you at your cost.