Vendor FAQ

How do I become a vendor?

Please read the information packet and submit an application.

What are the 2019 booth fees?

Your final invoice will reflect the costs below as well as any additional charges incurred by you or your representatives. You will not be charged any fees over and above those listed below without your signature/emailed approval.

What tier should I apply for?

Determinations regarding appropriate tier level will be determined by Japan Festival Houston staff based on the product descriptions provided in your application and confirmed at the festival.

Artist Tier

Vendors who make all items for sale by hand. | Tent 10’x10’ (includes 1 72″x30″ table + 2 chairs): $500

Japanese Retail Tier

Commercial retailers selling at least 80% of Japanese origin, Japanese-inspired or Japanese-style items. To qualify for this tier, vendors must submit a list of items intended to be sold and will undergo an audit during the festival. | Tent 10’x10’ (includes 1 72″x30″ table + 2 chairs): $600

General Retail Tier

Commercial retailers selling less than 80% of Japanese origin, Japanese inspired or Japanese-style items must use this tier. | Tent 10’x10’ (includes 1 72″x30″ table + 2 chairs): $700

Japanese Concessionaire Tier

Concessionaires and food vendors offering a full Japanese menu. To qualify for this tier, vendors must submit a full menu of foods/beverages intended to be sold and will undergo an audit during the festival. | Tent 10’x10’ (includes 1 72″x30″ table, 2 chairs + tent flooring): $1,000

General Concessionaire Tier

All commercial retailers not offering a full Japanese menu must use this tier. (I.e. Western, East Asian menus). | Tent 10’x10’ (includes 1 72″x30″ table, 2 chairs + tent flooring): $1,250

Japanese Corporate Tier

Japanese groups who do not sell any items or charge any money for any of the activities at their booth. | Tent 10’x10’ (includes 1 72″x30″ table + 2 chairs): $700

General Corporate Tier

Groups who do not sell any items or charge any money for any of the activities at their booth. | Tent 10’x10’ (includes 1 72″x30″ table + 2 chairs): $850

Food Truck Tier

Due to space limitations, no more than 5 food trucks will be accepted to the Houston Japan Festival. Selection preference will be given to vendors specializing in Japanese or Japanese inspired cuisine. Space for one food truck: $1,500

What booth options are available?

  • Vinyl Tent Sides: $10 per side

  • Tent Flooring: $150 per 10×10 tent (included in Japanese and General Concessionaire tents)

  • Chairs: $5 per chair (2 chairs are included with every tent)

  • Table: $20 per table (1 table is included with every tent)

  • Electricity: $200 per day (110v outlet).* (Please see the Japan Festival Electrical Needs Form).

  • Electricity: $300 per day (220v outlet).* (Please see the Japan Festival Electrical Needs Form).

  • Propane: $300 (per tent)

  • Food Permit: $160 per permit

  • Pre-Paid Ice Service: $8 per bag (purchased on or before April 12, 2019)

  • Day-Of Ice Service: $10 per bag (purchased during the festival)

  • Late fee (if not paid in full by March 22, 2019): $100

  • On-site rentals subject to a 25% surcharge

The above prices reflect cash or check payment discount.  Credit card payment of fees is also available with a 5% processing fee.

If your application is accepted, we will send you an invoice for those items you require from the above list.

Our preferred rental contractor will contact you regarding additional power needs you may have.  Should propane be necessary for your tent, we will obtain your propane permit for you at your cost.

*Food Truck vendors with propane permits and food permits do not need to purchase these from the festival.